Comments

Tips, Tricks, and Answers

The following articles are available for the 'Comments' topic. Click the article's title (shown in bold) to see the associated article.

Disabling the Comment Color on Printouts
Comments that you add to your document are most often displayed in a bright color so they aren't easily missed. If you want to turn off those colors when printing the comments, you'll want to note the information in this tip.

Displaying Document Comments
Adding comments to a document is a normal activity when writing and editing. Once comments have been added, you may wonder about the best way to view those comments. Here are the various ways you can display them.

Getting a Warning when Printing Marked-Up Text
Many people, when collaborating on a document with others, use the Track Changes feature to show the effects of their editing. When printing your document, you may not want Word to include these changes in the printout. You can instruct the program to warn you if you try to print and there are any tracked changes or comments in the document.

Limiting Edits to User Comments
Develop a document that is to be reviewed by a group of people, and you may want to protect it in some way. One way you can protect it is to make sure that people can only add comments to the document and not make changes to the text. Here's how to do this trick.

Limiting the Display of Reviewer Comments
If you have multiple editors (or authors) working on the same document, and each of them is adding comments, you may want to view only the comments made by a subset of those editors. Here's how to see just the comments you want.

Pasting Comment Text Into the Document
When developing a document, you may end up with all sorts of comments that you need to deal with. One common task is to copy text from the comment into the body of the document. Here's how to accomplish the task.

Printing Document Comments
Comments are a great way to share, well, comments with other people looking through your documents. If you want to print just a list of your document comments, you may be out of luck—unless you use the ideas presented in this tip.