Printing

Tips, Tricks, and Answers

The following articles are available for the 'Printing' topic. Click the article's title (shown in bold) to see the associated article.

Controlling Background Printing
We click the button to print our document and seldom think of what is happening behind the scenes. Word prints documents, by default, in the background as we continue to work. You can change this behavior, if you desire; here's how.

Fitting a Document to a Single Page
Have you got a document that prints on a single page on one system but prints on two pages on another? The reasons for this behavior can be confusing, but there are a couple of things you can check.

Getting a Warning when Printing Marked-Up Text
Many people, when collaborating on a document with others, use the Track Changes feature to show the effects of their editing. When printing your document, you may not want Word to include these changes in the printout. You can instruct the program to warn you if you try to print and there are any tracked changes or comments in the document.

Hiding Graphics on a Printout
When printing a document, you may want to print a copy that doesn't include the graphics. There are several ways you can accomplish this task, as described in this tip.

Including Document Properties when Printing
Word maintains quite a bit of information about a document in a special collection of items called "properties." You can print these properties whenever you print your document, if you so desire. Here's how to do it.

Making Sure Hidden Text is Printed
One of the formatting attributes you can apply to text is to make it "hidden." You can control whether the text formatted in this manner is printed or not.

Print a List of Shortcut Keys
It is sometimes handy to have a printed list of shortcut key assignments. Here's how to get one very easily.

Printing Document Comments
Comments are a great way to share, well, comments with other people looking through your documents. If you want to print just a list of your document comments, you may be out of luck—unless you use the ideas presented in this tip.

Printing Drawing Objects
Add a bunch of drawing objects to your document, and you may wonder how to make sure they all appear on a printout. A simple setting change should do, but you may also need to reset Word in the Registry.

Printing Field Codes
Field codes allow dynamic information to be included in documents and can be a great boon. At some point you may want to print a copy of your document with field codes displayed. Here's how to do it.

Printing More than One Page per Sheet
Want to use less paper when printing a document? Word allows you to squeeze more than one page onto each printed sheet.

Printing Multiple Copies of a Document
You are not limited to printing just a single copy of a Word document. By making one little change in the Print dialog box, you can easily print as many copies as you need.

Printing without Document Markup
If you have a document with Track Changes turned on, you can accumulate quite a bit of "markup" in it. Here's how you can print the document without that markup showing up.

Printing Your AutoText Entries
AutoText is a great feature in Word that allows you to define a wide range of powerful entries that can automatically be added to a document. If you want to get a printed record of your AutoText entries, you can do so by following the steps in this tip.

The Date Your Document was Last Printed
One of the dynamic pieces of information you can place in a document is the date it was last printed out. It's easy to do using a special field.

Triple-Spacing Documents
Print your document with lots of space between each line—triple space it! Here's some quick and easy steps for getting the spacing you want without affecting your document in a lasting manner.

Using Draft Quality when Printing
Need to print a copy of a document but you don't care if it looks as "pretty" as you want the final printout to look? You need to print a draft copy, as described in this tip.

 

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