Tips, Tricks, and Answers

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Displaying Document Comments. Adding comments to a document is a normal activity when writing and editing. Once comments have been added, you may wonder about the best way to view those comments. Here are the various ways you can display them.

Getting a Warning when Printing Marked-Up Text. Many people, when collaborating on a document with others, use the Track Changes feature to show the effects of their editing. When printing your document, you may not want Word to include these changes in the printout. You can instruct the program to warn you if you try to print and there are any tracked changes or comments in the document.

Limiting Edits to User Comments. Develop a document that is to be reviewed by a group of people, and you may want to protect it in some way. One way you can protect it is to make sure that people can only add comments to the document and not make changes to the text. Here's how to do this trick.

Limiting the Display of Reviewer Comments. If you have multiple editors (or authors) working on the same document, and each of them is adding comments, you may want to view only the comments made by a subset of those editors. Here's how to see just the comments you want.

Pasting Comment Text Into the Document. When developing a document, you may end up with all sorts of comments that you need to deal with. One common task is to copy text from the comment into the body of the document. Here's how to accomplish the task.

Printing Document Comments. Comments are a great way to share, well, comments with other people looking through your documents. If you want to print just a list of your document comments, you may be out of luck—unless you use the ideas presented in this tip.