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Limiting Edits to User Comments
Summary: Develop a document that is to be reviewed by a group of people, and you may want to protect it in some way. One way you can protect it is to make sure that people can only add comments to the document and not make changes to the text. Here's how to do this trick.Word includes the ability to protect your document so that only you can make changes to it; everyone else must add their changes by adding annotations or comments. If this type of document protection appeals to you, follow these steps:
- Display the Review tab of the ribbon.
- Click the Protect Document tool within the Protect group. Word displays the Protect Document pane at the right side of your document.
- In the Editing Restrictions section of the pane, choose the Allow Only This Type of Editing In the Document check box. Word enables the drop-down list under the checkbox.
- Using the drop-down list, choose Comments.
- Click Yes, Start Enforcing Protection. Word displays the Start Enforcing Protection dialog box.
- Enter a password (twice) in the dialog box.
- Click on OK.
- Save the file as normal.
With this type of protection turned on, people can still load and read the document. The only difference is that they cannot change anything in the document. The only thing they can do is add comments, which you can later review and act upon as desired.