Easily Adding Special Spaces

There are several different ways you can insert em spaces and en spaces in your documents. (These types of spaces are used for typographical purposes to insert wider-than-normal white space in a line of text.) Normally this is done by using the numeric keypad or by using the Symbol dialog box.

If you use special spaces quite frequently, you may find it bothersome to continually use these two common methods of inserting the characters. Thus, you may have resorted to inserting them once and then using copy and paste to place them in other places. There is an even easier way, however—simply add tools to the Quick Access toolbar to easily insert em spaces and en spaces with a single click. Follow these steps:

1. Click the Office button and then click Word Options. Word displays the Word Options dialog box.
2. Click Customize at the left side of the dialog box. (Click here to see a related figure.)
3. In the Choose Commands From drop-down list, choose Commands Not in the Ribbon.
4. In the Commands list, select Insert Em Space and click Add.
5. In the Commands list, select Insert En Space and click Add.
6. Click on Close.

Now, just click on the new tools to insert the em or en spaces you need.