Inserting Your Initials in a Document

Summary: Believe it or not, Word keeps track of your initials. If you want to insert those into a document, you can do so using a field. Why? Because when someone else opens the same document on their system, it will reflect their initials instead of yours.

Word automatically maintains several items of information about you, as a user. One such item is your initials. You can change what Word uses for your initials by clicking the Office button, clicking Word Options, and changing them in the resulting Word Options dialog box. If you want to automatically insert your initials in your documents, you can follow these steps:

Position the insertion point where you want the initials inserted.
Make sure the Insert tab of the Ribbon is selected.
In the Text group, click Quick Parts. You'll see a drop-down menu.
Choose Field. Word displays the Field dialog box. (Click here to see a related figure.)
In the Categories drop-down list, choose User Information.
In the Field Names list choose UserInitials.
Click on OK to close the dialog box and insert your field.

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Inserting Your Initials in a Document